Job Posting: Project Assistant (LMLIP)

Posted

Mon, 08/12/2013 - 8:11am

By

WIL Employment Connections

The London & Middlesex Local Immigration Partnership (LMLIP) is a collaborative community initiative. LMLIP is one of thirty four Local Immigration Partnerships across Ontario funded by Citizenship and Immigration Canada (CIC) and supported by the Ontario Ministry of Citizenship and Immigration (MCI) and the Association of Municipalities of Ontario (AMO).  LMLIP is co-led by the City of London and United Way London & Middlesex.

Job Title:      Full time Project Assistant

Posting closes:       August 21, 2013 at 4:30 p.m.

How to apply:

Send a cover letter and resume to Huda Hussein, the LMLP Project Coordinator by e-mail at hhussein@lmlip.ca by August 21, 2013 at 4:30 p.m. No applications received after the deadline will be considered.

Please note:
While we appreciate receiving all applications, only candidates selected for an interview will be contacted. Resumes will not be kept on file for future reference.

LMLIP Project Assistant

General Accountability:
Reporting directly to the LMLIP Project Co-ordinator, this position has lateral accountability, as a WIL employee, to the Executive Director of WIL (project sponsor) and is responsible for the facilitation of a community initiative to enhance the integration of immigrants into the London and Middlesex community.

Position Dimensions:
This position is funded through a contribution agreement from the federal Department of Citizenship and Immigration Canada in partnership with the Ontario Ministry of Citizenship and Immigration. The focus of the London & Middlesex Local Immigration Partnership is to work collaboratively with the London and Middlesex community to develop successful and sustainable community integration partnerships that will be responsible for developing strategies for successful integration of immigrants within the community.

Stakeholders work collaboratively to meet the goals of the LMLIP Strategic Plan.

Stakeholder Satisfaction:
Specific Outcomes Expected From This Position:
Under the supervision of the LMLIP Project Coordinator, the Project Assistant is responsible for the following project outcomes:
• LMLIP Sub-Councils meet regularly, develop action plans and achieve outcomes that address the service gaps identified in the LMLIP Strategic Plan.  All Sub-Council meetings and Action Plans are documented for approval by the Central Council.
• Resources, to support the work of the Sub-Councils and the Central Council, in consultation with the LMLIP Co-Chairs and LMLIP Central Council, are sought and developed.
• Community planning processes and events are conceived, developed and delivered.
• Regularly monitors community capacity to meet service needs identified in the LMLIP Strategic Plan.
• Research and planning needs are identified.

Successful Partnering:
Effective public/private sector partnerships are developed consistent with the expressed values and objectives of the LMLIP Strategic Plan.

Specific Outcomes Expected From This Position:
Under the supervision of the LMLIP Project Coordinator, the Project Assistant is responsible for the following project outcomes:
• Delivery of all services is consistent with public sector funding agreement(s).
• In consultation with the LMLIP Co-Chairs, Outreach and Community Engagement Strategies are developed and executed.

Marketing/Communications:
LMLIP Strategic Multi-media Communications Plan (SMCP) is implemented under the direction of the Media Engagement Work Group which includes one of the Co-chairs

Specific Outcomes Expected From This Position:
Under the supervision of the LMLIP Project Coordinator, the Project Assistant is responsible for the following project outcomes:
• An annual Implementation Plan is developed and vetted with the Central Council.
• Project outcomes are established and an evaluation strategy is developed.
• Resources are sought and developed to sustain this project.

Employee Satisfaction:
Positively and effectively contributes to a safe and healthy work environment that encourages creativity and flexibility.

Specific Outcomes Expected From This Position:
• The Project Assistant contributes to open lines of communication and positive, professional interaction.
• Health and safety guidelines are consistently met in fulfilling own responsibilities as a staff member of WIL.
• Values of the organization are demonstrated within own area of responsibility and in all relationships across the organization.
• Teamwork and support is provided to colleagues and the broader WIL organization through involvement in internal activities and committees, and support in day to day job functions.

Resource Utilization:
All resources owned or managed by the LMLIP project and the host (WIL) are utilized in an appropriate and responsible manner.

Specific Outcomes Expected From This Position:
• All LMLIP/WIL resources are utilized in the course of fulfilling one’s job are recognized, used responsibly and shared appropriately within the work unit and within the organization.
• LMLIP/WIL’s reputations are enhanced through the work efforts of each employee, so that LMLIP/WIL is viewed by external agencies and individuals as being an organization of integrity, ethical conduct, corporate responsibility and a Centre of Excellence and innovation.

Reporting and Procedures:
All documented procedures are understood and adhered to by the Project Assistant.  All required reporting is completed in a timely and efficient manner.  

Specific Outcomes Expected From This Position:
Under the supervision of the LMLIP Project Coordinator, the Project Assistant is responsible for the following project outcomes:

• All funder and internal reports, statistics and other benchmarks/measurements are provided to the LMLIP Co-Chairs in a timely manner to meet published deadlines, using the required format.
•    Operational policies and procedures (LMLIP/WIL) are followed when carrying out requirements of this position.
• Invoices are generated, as required, to submit for billing to the WIL Accounting Supervisor.
• Participates in outreach activities.
• Liaises with other staff and community partners, including involvement with community committees and events

Knowledge, Skills, Competencies and Minimum Requirements:
• Requires post-secondary education and significant social service experience
• A minimum of more than one year but less than three years of relevant experience required
• Advanced level of proficiency in Word, PowerPoint and Excel
• Proficiency in social media
• Mature, confident, innovative individual who understands the issues related to successful settlement of immigrants and newcomers,
• Effective interpersonal skills for external and internal relationships
• Flexibility to deal with multiple pressures and needs
• Effective facilitator to work with diverse community partners
• Effective verbal and written communication skills
• Highly organized, excellent knowledge of administration and record keeping
• Problem solving skills
• Demonstrated  and analytical skills
• Ability to work effectively as part of a team
• Must be able to work outside normal business hours
• Requires effective interaction with community leaders
• Requires own transportation